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Integrating smart panels with existing conference room technology

Finding the correct technology for your organisation is essential and using smart boards in conference rooms will improve each meeting. Conference rooms have progressed from easels holding massive amounts of paper to laptops and tablets. Switching from personal computers to a shared screen via smart boards is the most effective way to improve collaboration and understanding at each meeting. Smart boards, on the other hand, offer more than just improved information processing for your team. Smart boards are transforming the way individuals display information and play an important role in meetings across all industries.

Advantages of Smart Boards for Conference Rooms 

• Increase collaboration and engagement

The days of long, drawn-out PowerPoint presentations and listeners having to save their questions till the end of the presentation are over. Smart panels make meetings and presentations more collaborative and engaging by changing the way they are held. 

Smart panels let meeting members edit and annotate documents in real-time. It will also allow attendees to project their files onto the smart board while discussing the issue, rather than waiting until the end to share their doubts.

The ability of the presenter to write and draw on smart boards increases feelings of involvement during a meeting. Attendees can see their thoughts being put on the board and saved to a document, which makes them feel like their comments are valued.

• Do More in Less Time

One of the most significant advantages of using smart panel technology is the potential to accomplish more in a shorter period. Meetings that used to last three hours might be concluded in half the time with smart panels. 

Everything may be done at once, without the need to load many power points and then allow attendees to send their questions or notes later. You just load your presentation and allow attendees to take notes and analyse their findings as you go through the presentation.

Smart boards enable everyone to interact with images, including those who are not physically present at the meeting. This speeds up the meeting process by allowing everyone to see and discuss the same information at the same time. According to research, a sense of teamwork boosts workplace productivity, therefore employing smart boards will significantly improve the efficiency of your meetings.

• Run Meetings Without Delays 

Smart boards are highly efficient. Delays in meetings might occur when presenters need to load a new PowerPoint presentation or pause to notes on a separate whiteboard. There is also time spent listening to participants' feedback following the main presentation, as well as delays when providing files and waiting for attendees to view them. All of these tasks may be completed easily with smart boards. You won't have to pause your meeting to load the next PowerPoint, nor will you have to wait for attendees to view a relevant attachment.

• Improve workplace culture

When you start using smart boards at your office, the culture will be forever changed. They empower employees by allowing them to actively participate in discussions and see their ideas appear on the screen in real time. It also makes it easier for discourse to take place, especially if you have remote workers who are unable to join the meeting in person. Participants in meetings using a smart board will feel included and heard.

• Save money on supplies

A smart board may appear to be a small investment, but it will save you a significant amount of money in the long run. Your organisation will no longer have to budget for expenses like expo markers, erasers, whiteboard cleaning liquid, and so forth. Instead, you'll incur one upfront cost to purchase the smart board. It will easily pay for itself in a few years by saving you money on conference room supplies. When opposed to a projector system, your IT team will need to come in and make repairs or modifications less frequently.

• Reduced Stress for IT Workers 

IT workers are overworked. They have a lot of tasks and little time each day. When you move to a smart board, your IT crew will be far less stressed and will be able to focus on their daily goals more effectively. The reason for this is rather straightforward. A smart board needs less upkeep than a projector. Smart boards are simple to set up and maintain, so if an issue happens, you may be able to fix it yourself rather than relying on an IT professional.

Conclusion

In brief, smart panels have been advancing organizations and conference rooms. FTT is regarded as the best supplier of advanced IT solutions in Dubai, UAE. Browse our website today to learn more!